The application for digitization and automated processing of accounting documents (invoices, orders, etc.) simplifies the entire process – from receipt of documents through their approval to export to the accounting system. It eliminates manual transcription of data, reduces errors, speeds up internal approval processes and ensures greater security and visibility and control over financial flows.
The application is suitable for small, medium-sized and large companies that work with a large number of accounting documents (especially received invoices) and want to have their processing automated, secure and transparent, want to reduce the administrative burden and eliminate manual work.
Documents are extracted using the Digitoo application, which ensures automated recognition and processing of data from accounting documents.
Main benefits
- Automation of routine invoice processing activities
- Ensuring compliance with internal rules and security controls
- Reduce operational costs and error rates
- Clear, searchable and controlled access archive
Main features
- Receiving invoices electronically (by e-mail) and in paper form (by scanning, for example with the Scan2NG application)
- Recognition of document content, extraction of key data (e.g. supplier, amount, bill, order)
- Security checks according to company codes (e.g. verification of supplier bank accounts, supplier directory)
- Approval workflow according to document type and organisational structure
- Document archiving including metadata, search and controlled
Reference
The VINCI Construction group processes the received invoices of all its companies in the Czech and Slovak Republics in NET Genium – over 150,000 invoices a year. Data from electronic invoices are loaded automatically, paper invoices are digitized and extracted, and after checking by accountants the data go to the accounting system. The group keeps the contracts of all its companies in NET Genium DMS, including time stamps.
Want Document digitization in your company?
Tell us how you handle invoice processing today and we will show you how the application would work for you.