Scanning with the Scan2NG application

1. Subject and purpose of the document

• The purpose of this document is to describe the procedure for commissioning and using the Scan2NG application in the NET Genium system environment. Scan2NG allows its users to scan documents directly to NET Genium without the need for additional applications or saving scanned files to disk.

2. Simplified procedure

• The Scan2NG application can be used provided that:
• NET Genium is running in a web browser,
• the scanner you are using has a “Windows Image Acquisition” (WIA) driver installed,
• the user has access to the “Document” form in NET Genium.
   
• 1. Install the scanner on your computer
• 2. Check for the presence of the WIA driver
• 3. Download Scan2NG from https://www.netgenium.com/download/Scan2NGv2.msi
• 4. Install Scan2NG on your computer
• 5. Scanning documents to NET Genium

3. Install the scanner on your computer

• The scanner can be connected to your computer with a cable, or it can be on the same network as your computer. In addition to the physical connection to the computer, you must also install drivers on the computer to ensure that the scanner functions properly. The drivers are usually shipped on an optical medium with the scanner or are freely available for download from the manufacturer's official website. When installing the driver itself, it is necessary to follow the wizard, which will ensure the correct installation of the respective driver.
• The OKI MC562 multifunction scanner was used for the purposes of this manual. The device manufacturer offers several types of drivers when installing from optical media. The driver for the scanner is labeled “OKI-MC562-468907”.

4. Checking for the presence of the “WIA” driver

• “WIA” or “Windows Image Acquisition” is a driver that generally allows you to scan documents without the need for a special program. After installing the scanner driver, you can test whether the driver supports WIA within the Windows operating system. The “Fax and Scan” application can be used for this purpose.
• You can start the “Fax and Scan” application, for example, via a Windows search, where you type “Fax and Scanner” into the search engine. Windows should offer the application to open.

• After opening the “Fax and Scan” application, set the “Scan” mode by clicking the “Scan” button.

• Press the “New Scan” button to ensure that it connects to the appropriate scanner and displays the scan settings options.

• If the “Rescan” window below does not appear, it means that the “WIA” driver is not installed on your computer or that the scanner does not support this driver. After pressing the “Scan” button, the scan itself should be performed, with the scanner set to scan.

5. Download Scan2NG

• Download Scan2NG from https://www.netgenium.com/download/Scan2NGv2.msi.

6. Install Scan2NG

• The user will be guided through the installation of the Scan2NG application by a clear wizard.
• Click “Next” on the initial page of Scan2NG installation.

• On the next page, select or confirm the directory in which the Scan2NG application will be installed and set which users using the respective computer will be able to use this application (“Everyone” or “Just me” option).

• Click “Next” to complete the installation.

• Press the “Close” button to close the application installation process.

7. Document scanning

7.1. Start Scan2NG

• Search for “Scan2NG” in the start menu and start the application.

• As long as Scan2NG has no saved settings (the “Scan2NG.ini” configuration file), it registers the “Scan2NG” protocol in Windows on start, through which NET Genium starts it, unless the protocol is already registered. If the protocol is not registered yet, the application must run with administrator privileges; otherwise it displays a message that the first start of the application must be performed by an administrator and exits. Once the “Scan2NG.ini” file exists, the application checks neither the protocol nor the privileges.

7.2. Scanner settings

• After starting the application, it is necessary to set the application “Scan2NG”.
• In the newly opened dialog box, set the scanner parameters, such as scanner selection, “Feeder”, “Resolution”, “Quality”, “Brightness” and “Contrast”. The “Feeder” item is a relatively important setting. This is because what type of scanner will be used for scanning. If the scanner can automatically scan multi-page documents, select “Feeder”, which is set as the default. Select “FlatBed” if the scanner cannot change the scanned pages automatically and needs assistance. Incorrect selection of the “Feeder” option may result in an error when scanning. Then you need to go back to the Scan2NG settings and set up the correct feeder.

• After clicking the “OK” button, the “Scan2NG” application is set up. The settings are saved to the “Scan2NG.ini” configuration file in the “Config” subdirectory of the directory where Scan2NG is installed. If this file is deleted, the scanner must be set up again. If the “Scan2NG.ini” file does not exist and the application directory contains configuration files of an older version (“Device.txt”, “Handling.txt”, “Resolution.txt”, “Quality.txt”, “Brightness.txt”, “Contrast.txt” and “QueueDirectory.txt”), the application takes over their settings, saves them to the “Scan2NG.ini” file and deletes the files.

• The “Limit” and “Directory” fields apply only when a form asks Scan2NG to insert previously scanned files from a directory instead of scanning. The application then inserts all files from the directory specified in the “Directory” field (the default is the “Queue” subdirectory of the application directory) into the form and deletes them from the directory after inserting them. The “Limit” field specifies the maximum number of attachments in the form in case the form itself does not pass it to the application (the default value is 20). If the number of files in the directory together with the attachments the form already contains would exceed this limit, the application inserts nothing and displays a message. A form can also ask the application to delete all files in the directory.

7.3. Scanning in the “Document” form

• The “Scan2NG” application is used in the NET Genium in the “Document” form. For this reason, you need to open this form.

• The “Document” form includes a “Scan” button, which scans the document in paper form on the selected and set scanner in cooperation with the running “Scan2NG” application. The newly created document in “pdf” format is then saved in the open “Document” form in the first free attachment (for example “Annex 1”). Up to 5 attachments can be inserted into the “Document” form.

8. Problem solving

• If chapter 7.2 of the procedure is skipped, Scan2NG displays a message that the scanner is not set up when the “Scan” button is pressed.

• If the scanner is set to the wrong “Feeder”, Scan2NG displays the following message when trying to scan a document. In this case, it is necessary to return to the scanner settings 7.2 and reset the device.

• If the number of free attachments is already exhausted at the time of scanning, NET Genium will warn the user that it is not possible to save the scanned document.