The application for digitization and automated processing of accounting documents (invoices, orders, etc.) simplifies the entire process - from receipt of documents through their approval to export to the accounting system. It eliminates manual transcription of data, reduces errors, speeds up internal approval processes and ensures greater security and visibility and control over financial flows.
The application is suitable for small, medium and larger companies that work with a large number of accounting documents (especially received invoices) and want to have their processing automated, secure and transparent, want to reduce the administrative burden and eliminate manual work.
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Main benefits
- Automation of routine invoice processing activities
- Ensuring compliance with internal rules and security controls
- Reduce operational costs and error rates
- Clear, searchable and controlled access archive
Main features
- Receiving invoices electronically (by e-mail) and in paper form (by scanning)
- Recognition of document content, extraction of key data (e.g. supplier, amount, bill, order)
- Security checks according to company codes (e.g. verification of supplier bank accounts, supplier directory)
- Approval workflow according to document type and organisational structure
- Document archiving including metadata, search and controlled
Reference
The company Vinci Construction uses the NET Genium DMS system for automated processing of accounting documents and controlled document management. ‘’'Annually, it processes over 150,000 invoices from the Czech and Slovak Republics.‘’' Thanks to NET Genium solution, the receipt, digitization, extraction and archiving of documents is fully electronic, including connection to the approval workflow and accounting system. The implementation also includes contract registration and management, document lifecycle management and support for time stamps.